Parkes Shire Council Policies
Our policies are explained and listed in alphabetical order
Council has developed a number of policies to assist in the provision of servicing and operations. These policies are listed below in alphabetical order.
For further information about any of Council's policies, please contact council.
The Best Practice Pricing was introduced to Council on 1 July 2005 for its water and sewer business in general compliance with the guidelines set out by the Department of Water and Energy. This pricing was a prerequisite for eligibility for financial assistance towards the capital costs of backlog works under the Country Towns Water Supply and Sewer Program.
Biosecurity protects the economy, environment and community from the negative impacts of weeds and is vital for the health, well-being and prosperity of the Parkes Shire.
Council's Biosecurity Policy details how Council's Biosecurity Officers will manage weeds to improve our regions biosecurity.
Parkes Shire Council has determined the need for a formal Business Continuity Plan as a basis for assuring business continuity in the event of a disruption to services provided by the Council.
This Model Code of Conduct for Local Councils in NSW (“the Model Code of Conduct”) is made for the purposes of section 440 of the Local Government Act 1993 (“the Act”). Section 440 of the Act requires every council to adopt a code of conduct that incorporates the provisions of the Model Code. For the purposes of section 440 of the Act, the Model Code of Conduct comprises all parts of this document.
The Code of Conduct also outlines the procedures required and organisational structure responsible for handling and managing complaints.
The Parkes Shire Council Communications Policy provides a framework for communication between Council and its stakeholders. The effective dissemination of information and communication is a vital element in building a positive identity for Council through the greater community awareness of its services, activities, achievements and resources. Successful communication will be achieved through the distribution of regular, consistent and truthful information in partnership with productive community consultation on key issues.
The Communications Infrastructure Projects Policy deals with the application of funds received by organisations and community groups towards the construction of new assets or renewal of community assets on Council owned or controlled land. The policy will not cover routine maintenance of assets and amenities that are the responsibility of the community or sporting group. In view of the administrative time and costs involved only eligible projects with a total cost exceeding $2,000 GST exclusive will be considered under the policy.
The Code of Meeting Practice defines the procedures for convening and conducting council meetings.
The Councillor Access to Information and their Interaction with Staff policy provides clear communication channels to ensure the speedy provision of accurate information; appropriate sanctions for non-compliance and will be reviewed periodically to monitor its effectiveness and compliance.
Parkes Shire Council develops and adopts a Training and Development Policy each year to ensure that training activities available to all Councillors contribute to the achievement of the strategic and good governance objectives of Council. Particular emphasis will be given in the policy for the training needs of new Councillors joining Council following a general or bi-election. In preparing its Training and Development plan the Council will identify the needs of Council and match these needs against its strategic and good governance objectives.
Council requires a Debt Recovery Policy to ensure that debt collections are reviewed on regular basis. It will also provide a framework for the efficient and effective collection of outstanding debts and fulfill statutory requirements.
The General Manager, Senior Staff and Council are committed to ensuring an enterprise-wide approach to manage risks at a strategic, tactical and operational level within the local government environment.
This policy sets out the approach Council will take in regard to Fraud and Corruption within the organisation. Council is required by the Department of Local Government to have a policy in place to manage these significant risks which provides the foundations of Good "Civic Leadership" and instils community trust and faith in Council to deliver ethical service delivery.
The Hire of Plant and Equipment Policy outlines the procedure that must be followed to hire plant for private use. The policy applies to Council employees as well as the general public to ensure that the community has confidence that plant hire is the same for everyone and that the process is transparent.
The Investment Policy relates to the investment of Council Funds.
Parkes Shire Council is required to ensure that the processing of all water accounts affected by stopped water meters and inaccurate water meters are assessed and processed in a consistent manner and in accordance with presiding legislation. This policy sets out the procedures for processing.
Parkes Shire Library is committed to serving the information and recreation needs of young people. The
Library strives to provide a welcoming environment, and provides targeted resources and programs to meet
the needs of young people.
The Library Collection Development Policy ensures that the collection, materials and electronic access supports the information and learning needs of the community. It will assist in budgeting decisions and responsible use of funds, define the purposes for the collection and establish limits and priorities on collection parameters. The policy will inform and educate both the library staff as well as the patrons about censorship challenges, and provide guidelines for accepting, declining, evaluating and acknowledging gifts.
The intent of the library's guidelines for behaviour as described in this Policy are to protect the rights and safety of library customers; to protect the rights and safety of staff members; and to preserve and protect library materials, facilities, and property. The Library Customer Behaviour Policy applies to all users of the Parkes Shire Library Service.
While operating under budgetary and regulatory constraints and meeting value-for money principles, Council is proposing a two-tiered evaluation system designed to give local suppliers greater opportunities to seek Council business.
For Procurement requests under $150,000 (Net Cost), percentage-based pricing concessions will be applied to ‘local’ submissions received.
For Procurement Requests of $150,000 or more (Net Cost), ‘Local Benefit’ is to form a part of a predetermined 100-point Assessment Criteria when evaluating submissions received.
The Local Preference Purchasing Policy should be read in concert with Parkes Shire Council Procurement and Disposal Policy.
The aim of this plan is to outline how and when Parkes Shire Council will notify the Parkes community about pesticide use in public places, and to meet the community’s general right to know about pesticide applications made to outdoor public areas that are owned or controlled by public authorities. By notifying people about such pesticide applications this plan allows members of the community to take action to avoid contact with pesticides if they wish.
Parkes Shire Council ensures that pesticides are applied within public places in a safe and responsible manner, minimising harm to both the community and the environment.
The Parking Enforcement Policy prescribes standards for the operational, duties, functions and responsibilities of Council staff involved in all regulatory services associated with motor vehicle parking in the Parkes Shire Council local government area.
This policy is made under the Local Government Act, 1993 requiring Council to adopt a policy concerning the payment of expenses and the provision of facilities to the Mayor and other Councillors.
The Pensioner Rebate and Hardship Assistance Policy determines who is eligible for a pensioner concession and to ensure compliance under the Local Government Act, 1993. The policy also gives rise to hardship provisions and the granting of additional pensioner concessions.
Parkes Shire Council is committed to ensuring a fair, transparent and accountable process in the purchase and disposal of goods, the contracting of services, and in the disposal of assets.
This policy aims to ensure that all applications for allowances for water lost through concealed water leaks are processed in a consistent manner. The property owner is responsible for the maintenance and repair of their water service (from Council's water meter). Where concealed water leaks have been revealed, property owners may request that Council provide an allowance for lost water.
Parkes Shire Council is committed to supporting and protecting staff if they report wrongdoing.
The Public Interest Disclosures Policy outlines the process for handling reports that are classified as public interest disclosures under the Public Interest Disclosures Act 1994 (the PID Act).
These conditions apply to any Purchase Order for goods and/or services placed by Parkes Shire Council and must be read in conjunction with any contract specified in an individual Purchase Order.
If there is any inconsistency between these conditions and of the contract, the contract terms and conditions will prevail.
Download the Purchase Order Terms & Conditions here.
This purpose of this policy is to ensure that all agents allow the issue of standpipe water and receipt of payment for the water in a manner consistent with Council policy. Standpipe water is to be paid for at time of purchase unless a prior arrangement has been made and accepted by Council's Rates Revenue Officer, who will issue accounts.
The Records Management Policy ensures that full and accurate records of all activities and decisions of the Parkes Shire Council are created, managed and disposed of appropriately to meet the Parkes Shire Council's organisational needs and accountability requirements.
All Councils in NSW must produce annual financial statements that comply with Australian Accounting Standards.
It is important that Councillors and key Council personnel act honestly and with care and diligence whilst avoiding improper use of their position and information. It is equally important that Councillors and key Council personnel are subject to a high level of accountability, including appropriate disclosure of their transactions with the Council in Annual Financial Statements.
The purpose of this policy is to define the boundaries for Related Party Transactions and the level of disclosure and reporting required for Council to achieve compliance with the Australia Accounting Standard AASB 124.
The Work Health and Safety of employees, contractors and sub-contractors, volunteers and members of the public is considered to be the utmost importance. Safety standards are part of all operational planning and activities, and every staff member has a role to play in promoting a healthy and safe work environment and ensuring compliance with WHS Act 2011 and the WHS Regulation 2011.
Council is required to maintain a policy in regards issuing rates and charges (Section 603 Local Government Act), reading water metres and issuing water certificates in a timely manner.
Business dealings between Parkes Shire Council and the private sector are becoming more extensive and often raise sensitive ethical questions. For this reason, Parkes Shire Council has developed a Business Ethics Policy for behaviour appropriate to business dealings with Council.
This policy aims to provide external organisations, service providers, small business and individuals with an understanding of Council's expectation in relation to standards of ethical behaviour that meet Councils' requirements. It also provides guidelines for staff on Council's expectations when conducting business.
The Water Charges for Home Dialysis Policy covers applications from consumers who incur an increased water consumption due to the use of a home dialysis machine.
Parkes Shire Council acknowledges its responsibility to provide a workplace that is safe for its workers and visitors. Council aims to manage the risks to health and safety within the workplace in accordance with the requirements of the WHS Act 2011 and the WHS Regulation 2017.
This document describes Parkes Shire Council’s Work Health and Safety Management System (WHSMS) through the provision of policy, procedures, document templates and linkage to other related Council Policies which facilitate the management of health and safety risks arising out of Council's business undertakings.